Tag Archives: Election preparation

Excitement at the Elections Office!

With three (three!) elections coming up within weeks of each other, the Elections Office is charging full steam ahead with various projects including Election Officer recruitment, ballot production, voter registration, and supply inventory.

While the May 5 Special School District Election is an all-mail ballot, plenty still needs to be done! Early voting for the May 5 election begins on April 6, and before that day arrives, we need to have our official ballots and Voter Information Pamphlets printed and mailed, and conduct logic & accuracy tests on BallotNow machines (the machines that tabulate the ballots).

The May 19 Consolidated Special Statewide Election and the June 2 Special School District Election are both elections that will have polling places.  This means that we need to recruit Election Officers and field personnel, conduct training classes, stock up on supplies, and confirm polling place locations in addition to the normal voter registration updates, ballot and Voter Information Pamphlet production, and eSlate and Ballot Now machine testing.

Extra help staff has already arrived to help us with these efforts.  In the past week, over 12,000 voter registration edit requests have been processed and the Election Officer unit phones have been ringing off the hook. By the way, we are recruiting student poll workers in addition to our regular Election Officers!  If you’re interested, contact (650) 286-2810!

Supplies have been inventoried and the organization of specific polling place supplies is beginning now.

Logic & accuracy testing of the eSlate voting machines and BallotNow machines begins on March 16 and matrices to organize testing have been created.

The election season is definitely in full swing! We’ll be posting pics soon so that you can have a sneak peek at the Elections Office!

Be Prepared

The lines at the polls are going to be long.  Help us to keep the lines moving by following the tips we listed on yesterday’s post.

Being prepared will go a long way!

Especially for First Time Voters

Registration numbers spiked to 389,718 San Mateo County voters prior to the deadline for the Nov. 4th Election. Thousands of first-time voters were motivated to cast a ballot for this nationally and locally historic election.

If you are a first-time voter, take special note of what to expect on Election Day.  It’s going to be craziness on Tuesday, and a little preparation will go a long way.

Our Sample Ballot and Official Voter Information Pamphlet has great advice for first-time voters.  Here’s a recap of what we published:

Continue reading

Supplies Are Out the Door

The morning of Nov. 1 was filled with activity as supplies flew out the door into the hands of Inspectors in preparation of Tuesday’s election.

On the Elections Office warehouse floor is a grid made out of blue painters tape and laminated labels, creating a specific space for the supplies of each of the 448 precincts that comprise the San Mateo County voting boundaries.

This grid helps us to efficiently organize supplies as they are put together, distribute supplies to precinct Inspectors as they arrive, and collect the red, white, and blue boxes at the end of Election Night.

On Tuesday night, warehouse staff can keep track of what precincts have yet to arrive.  It’s basically a manual version of our AssetTracker.

Check out our earlier post for more information about the distribution of supplies.

Masters of Multitasking

Red Supply Cases awaiting attention With only four days left until the voters of the 12th Congressional District get the opportunity to select a new U.S. Rep. during April 8 Special Congressional Open Primary Election, the Elections Office is kicking things into high gear.

Rows of red reach into each corner of the warehouse, screaming for attention amidst the tan and metal. At 6:30 a.m. on Saturday, barely past dawn, those Red Supply Cases will be granted their wish as they are tucked into the Elections Office vans for the second time in as many months.

L&A Testing of Ballot Now

While Tuesday may not be the Tsunami that Feb. 5 represented, the timing of the election places it in the middle of an election cycle that has not one, not two, not even three, but five, distinctly different elections that each ask voters to turn their attention to a separate issue.

Five elections in one year – it may not seem like much, but consider that San Mateo County typically hosts only two elections (the Primary Election and the General Election) during a presidential cycle.

Sample Ballot Production

So how do we keep track of everything? One word – “multitasking.”

As the supplies get transferred to their requisite polling locations for Tuesday’s election, a whole separate section of the office hunkers down in the ballot processing room for Logic & Accuracy (L&A) testing in preparation of the May 6 Portola Valley Elementary School District Special Mail Ballot Election.

Three cities south in Redwood City, the Graphics team holes up in their cubes tapping away furiously at keyboards and mouse buttons to finalize the June 5 Statewide Direct Primary Election Sample Ballots for production.